Finance Committee - Meeting Minutes
Monday 1st June 2026
Introduction
MINUTES OF THE STOKE POGES FINANCE COMMITTEE MEETING TO BE HELD ON MONDAY 1 JUNE 2026 AT 7.30PM, IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP.
Present: Cllr Crocker (Chair), Cllr Bassi, Cllr Carter, Cllr Finan, Cllr Harwood, Cllr Pritchard and Cllr Wilson.
In Attendance: Mrs J Simmonds (Clerk/Legal & Financial Officer)
Agenda Items
001/F/26 - To Elect a chairman for the coming year.
Cllr Carter proposed Cllr Crocker to be Chair, this was seconded by Cllr Bassi, RESOLVED to agree all in favour.
002/F/26 - To Elect a Vice Chairman for the coming year.
Cllr Crocker proposed Cllr Finan to be Vice Chair, this was seconded by Cllr Carter,
RESOLVED to agree all in favour.
003/F/26 - Public Session Time (15 Minutes)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comments on items on the agenda.
None
004/F/26 - Apologies and Acceptance for Absence
None
005/F/26 - Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2021. If that interest is a disclosable pecuniary interest as defined in the Code, the member should withdraw from the meeting for that item.
None
006/F/26 - Minutes
To approve the minutes of the meeting held on 24 November 2025 - previously circulated.
007/F/26 - Projects/Reserves/General Fund
NOTED that the internal auditor has said the funds held in the general fund are too much.
CONSIDERED money held in the general fund and reserves & consider any new projects. Cllr Finan proposed to move the following sums from the general fund into earmarked reserves, this was seconded by Cllr Pritchard, RESOLVED to agree all in favour.
£20000.00 from GF to Christmas Lights Reserve.
£58955.00 from GF to Pavilion Maintenance Reserve.
£64334.00 from GF to SBDC Bells Hill Green Fund
£20000.00 from GF to Playground Equipment
£35000.00 from GF to Planning Matters/Expenses
AGREED by all to move some discussions around land purchases into a Part II.
008/F/26 – Financial Regulations/Standing Orders
Following an internal audit report the Council needs to agree to adopt the most current up to date Financial Regulations and Standing Orders and to agree the addition to cover the risk of taking deposits and to bring back to Full Council at the June meeting to adopt both new versions. Updated versions circulated. (Bold text is Mandatory and cannot be changed or removed).
Cllr Finan proposed to accept the documents as circulated and agree to take to Full Council to adopt, this was seconded by Cllr Harwood, RESOLVED to agree all in favour.
009/F/26 – NOTED Date of next meeting: - 23 November 2026
010/F/26 Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
Land Sales at Stoke Poges
AGREED by all councillors a way forward and to ratify at the next Full Council meeting on 8 June 2026.
Meeting ended at 8.35pm.